Technical Support: Outlook

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Create a rule Outlook includes rule templates for common scenarios. Use these rule templates, or create design your own custom rules.</h2>
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Use Outlook rule templates</h4>
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<li style="color: #444444; display: list-item; line-height: 1.42857em; margin: 0px 0px 7px; padding: 0px;">Click the File tab.</li>


<li style="color: #444444; display: list-item; line-height: 1.42857em; margin: 0px 0px 7px; padding: 0px;">Click Manage Rules & Alerts.</li>


<li style="color: #444444; display: list-item; line-height: 1.42857em; margin: 0px 0px 7px; padding: 0px;">In the Rules and Alerts dialog box, on the E-mail Rules tab, click New Rule.</li>


<li style="color: #444444; display: list-item; line-height: 1.42857em; margin: 0px 0px 7px; padding: 0px;">Under Step 1: Select a template, select the template that you want from the Stay Organized or Stay Up to Datecollection of templates.</li>


<li style="color: #444444; display: list-item; line-height: 1.42857em; margin: 0px 0px 7px; padding: 0px;">Under Step 2: Edit the rule description, click an underlined value. For example, if you click the people or public group link, the Address Book opens.</li>


<li style="color: #444444; display: list-item; line-height: 1.42857em; margin: 0px 0px 7px; padding: 0px;">Click Next.</li>


<li style="color: #444444; display: list-item; line-height: 1.42857em; margin: 0px 0px 7px; padding: 0px;">Under Step 1: Select condition(s), select the conditions that you want the messages to meet for the rule to apply.</li>


<li style="color: #444444; display: list-item; line-height: 1.42857em; margin: 0px 0px 7px; padding: 0px;">Under Step 2: Edit the rule description, click an underlined value for any condition that you added, and then specify the value.</li>


<li style="color: #444444; display: list-item; line-height: 1.42857em; margin: 0px 0px 7px; padding: 0px;">Click Next.</li>


<li style="color: #444444; display: list-item; line-height: 1.42857em; margin: 0px 0px 7px; padding: 0px;">Under Step 1: Select action(s), select the action that you want the rule to take when the specified conditions are met.</li>


<li style="color: #444444; display: list-item; line-height: 1.42857em; margin: 0px 0px 7px; padding: 0px;">Under Step 2: Edit the rule description, click an underlined value for any action that you added, and then specify the value.</li>


<li style="color: #444444; display: list-item; line-height: 1.42857em; margin: 0px 0px 7px; padding: 0px;">Click Next.</li>


<li style="color: #444444; display: list-item; line-height: 1.42857em; margin: 0px 0px 7px; padding: 0px;">Under Step 1: Select exception(s), select any exceptions to the rule, and then click Next.</li>


<li style="color: #444444; display: list-item; line-height: 1.42857em; margin: 0px 0px 7px; padding: 0px;">Under Step 2: Edit the rule description, click an underlined value for any exception that you added, and then specify the value.</li>


<li style="color: #444444; display: list-item; line-height: 1.42857em; margin: 0px 0px 7px; padding: 0px;">Click Next.</li>


<li style="color: #444444; display: list-item; line-height: 1.42857em; margin: 0px 0px 7px; padding: 0px;">Under Step 1: Specify a name for this rule, enter a name.</li>


<li style="color: #444444; display: list-item; line-height: 1.42857em; margin: 0px 0px 7px; padding: 0px;">Under Step 2: Setup rule options, select the check boxes for the options that you want.</li>

<ul style="display: block; list-style: disc outside url("http://officeimg.vo.msecnd.net/en-us/files/633/179/ZA103056496.png"); margin-bottom: 10px; margin-left: -25px; margin-top: 5px; padding-bottom: 0px;" type="disc">
<li style="color: #444444; display: list-item; line-height: 1.42857em; margin: 0px 0px 7px; padding: 0px;">If you want to run this rule on messages that already are in the Inbox, select the Run this rule now on messages already in “Inbox" check box.</li>
<li style="color: #444444; display: list-item; line-height: 1.42857em; margin: 0px 0px 7px; padding: 0px;">By default, the new rule is turned on. To turn off the rule, clear the Turn on this rule check box.</li>
<li style="color: #444444; display: list-item; line-height: 1.42857em; margin: 0px 0px 7px; padding: 0px;">To apply this rule to all email accounts set up in Outlook, select the Create this rule on all accounts check box.</li>
</ul>


<li style="color: #444444; display: list-item; line-height: 1.42857em; margin: 0px 0px 7px; padding: 0px;">Click Finish.</li>
</ol>

How to create rules in Office Outlook 2013 v1

Create a rule Outlook includes rule templates for common scenarios. Use these rule templates, or create design your own custom rules. Us...

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<img alt="Create Exchange email rules" class="aligncenter size-full wp-image-437" height="169" src="http://www.orionscache.com/wp-content/uploads/2013/01/Exchange-Create-Rule_post.png" style="background-color: #f3f3f3; border-radius: 3px; border: 1px solid rgb(221, 221, 221); display: block; height: auto; margin: 10px auto; max-width: 96%; padding: 5px; width: auto;" title="Create Exchange email rules" width="200" /></div>
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I get a lot of emails every day. Some of these emails are informational automated emails, which I want as reference, but don’t want cluttering up my inbox. This blog discusses how to define Outlook rules so that these emails automatically move from the inbox to their designated folder. The screen shots are from Outlook 2010, but a similar capability exists in 2007 and 2003.</div>
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<li>Locate an email you want moved:<ul style="margin-bottom: 0px; margin-top: 0px; padding-bottom: 0px; padding-top: 0px;">
<li>Open the Outlook 2010 application.</li>
<li>In the find window, search for a keyword, in my example “red hat”.</li>
<li>Validate your results, highlight one of the emails that you want moved.</li>
</ul>
</li>
<li>Initiate the Create Rule wizard.<ul style="margin-bottom: 0px; margin-top: 0px; padding-bottom: 0px; padding-top: 0px;">
<li>Right click an email you want moved.</li>
<li>Select the Rule menu | Create Rules menu item.</li>
</ul>
</li>
<li>Decide the selection conditions:<ul style="margin-bottom: 0px; margin-top: 0px; padding-bottom: 0px; padding-top: 0px;">
<li>Because you highlighted an email, the Create Rule wizard is populated.</li>
<li>Check to select all emails from a particular sender (“Red Hat Network” in my example).</li>
<li>Or, you can select by the email subject.</li>
<li>Or, you can select by the email recipient’s name.</li>
</ul>
</li>
<li>Move the item to a folder:<ul style="margin-bottom: 0px; margin-top: 0px; padding-bottom: 0px; padding-top: 0px;">
<li>Check the checkbox called “Move the item to a folder”.</li>
<li>Click the “Select Folder” button.</li>
<li>Highlight the existing folder you want (“RedHat” in my example).</li>
<li>Click the OK button.</li>
<li>Click the OK button.</li>
</ul>
</li>
<li>Run the new rule now:<ul style="margin-bottom: 0px; margin-top: 0px; padding-bottom: 0px; padding-top: 0px;">
<li>Check the “Run this rule now…” checkbox to test your rule.</li>
<li>Click the OK button.</li>
<li>Validate that the emails you intended have moved to their new folder.</li>
</ul>
</li>
</ol>
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Of course, step five is optional. You could decide not to run the rule immediately. However, I think its a good idea to immediately test that the rule is neither too broad nor too narrow. Additionally, in step four, if you don’t have an appropriate folder already created, you can use the New button to create one.</div>
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Create an Automated Rule in Outlook 2010

I get a lot of emails every day. Some of these emails are informational automated emails, which I want as reference, but don’t wan...